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Why Have A Data Recovery Plan

Backup and recovery of data is an essential protection for businesses in the present. This article will will discuss the major advantages in data protection and data restoration. A lot of time is spent making business information and data. Financials, CRM, customer and order details are crucial to daily business operations and data like intellectual property (IP) and strategies and tactics for business as well as forecasting and contractual information are crucial to competitive data. Data loss can result in businesses not being able to function or spend significant time building databases by hand.

The importance of backups for data recovery Cape Town

The importance of backups for data can’t be overestimated. An extended period of downtime can result in the loss of trust, clients changing suppliers, loss of revenue, and in the worst case scenario, a bankruptcy. The loss or theft of competitive information can also destroy a business competitive advantage.

Anyone who is practiced and prepared with an appropriate, best-in-class strategies for backup and recovery will benefit from the following advantages:

Important files are protected

The primary purpose behind backing up your data to ensure your most crucial information secure and prevent a catastrophic and prolonged destruction of your data. The primary purpose and benefit is to safeguard the most crucial files secure to ensure that your business is functioning again after a data loss.

Peace of mind

Many business owners are worried about their backups of data. The ‘what ifs’ and worries can be quelled when a data backup and recovery strategy is put into place and evaluated. If there is a losing data, the backup plan is in place to execute without worry of being unable to access crucial information.


Restoring data is stress-inducing and is time-sensitive. It is possible to restore data quickly even in case of loss by using a well-thought-out and tested backup and recovery strategies. This means that there’s no hesitation or questions such as ‘What should what do we now?’ because it’s just executing the plan that has been defined.

Accelerate recovery

In the event of data loss the speed at which data is recovered and return to normal’ can determine the success or failure of a company. If the data is properly protected and secured, crucial information can be restored in a brief period of time. For instance, deleted emails can be restored in minutes. Depending on the storage method used to store data and the size of the data, crucial data as well as the main IT systems could take a few days or hours to restore.
Consistency of data stored

A consistent approach to backup procedures will ensure that the most crucial information remains secure. Any backup process that requires manual input could lead to mistakes and errors made by people.

Data retention “house in order’

Backup of data goes hand in hand with your retention strategy. Understanding what the most important data is, as well as determining the data that should be automatically deleted is usually equally crucial. This will help you to adhere to GDPR laws – and delete information when needed – and avoid the need to buy storage space. For instance, it’s best practice to automate the deletion of emails after seven years to decrease the storage requirements for files.

Selling idea – build trust with customers

Data backup strategies demonstrate an organization’s due diligence. The security risks that come with supply chains means that prospective customers expect top-quality data handling and security standards in the present. It is crucial that the client’s data is secure, and also, to remain able to provide your service in the event of an incident.

The back-up supplier relationship is already in place

It is best to have a contract established with a backup service provider, even if you don’t have the internal expertise or capacity. They already know your IT infrastructure and where your data is along with what your backup strategy will be, which will make the process of retrieving data much more efficient.

Consider the amount of length of time required to select the right supplier. It typically takes weeks, if not months to assess a new IT support provider or even the new provider of IT to know the infrastructure you have in place. If the partnership hasn’t established prior to the incident and the look for an external provider is forced and performed in a hurry.

Auditing is a legal requirement

HMRC demands that businesses retain financial information for six years or more under certain situations. If there is an accident that results in important information disappearing forever it could be a matter of fines in the event that you are unable to provide the proper documents. HM Revenue will not be at ease with the fact that you’ve lost vital data.

Competitive advantage

Many businesses fail to develop and test their disaster recovery plans. If there is widespread disasters such as an attack on supply chain networks companies that have an emergency recovery plan will be able to survive and prosper. The first business in your industry which is ‘back in business’ may be able to steal customers from companies who are still recovering.

Audit trail to identify the insider threat

If an employee is adamant about deleting documents, they can be easily recovered by using data backup. Emails are usually deleted to cover up tracks and disgruntled employees may delete important documents. Data backup and recovery allow companies to shield themselves from insider threats and employees’ misdeeds.

Reduce downtime cost

Are you aware of how much the cost of downtime is for your business? In the event of an incident having a backup plan set up to swiftly restore the operation will drastically reduce the cost of downtime. Loss of revenue and loss of productivity of the end user can cost small businesses thousands of pounds per hour. We’ve seen it often that companies with backups of their data and recovery usually are up and running immediately, whereas companies without it can require months to get back up and running.

Rate of survival

According to an Gartner study, businesses that don’t have an emergency plan for backup and recovery have a mere survival rate of 6% after the event. 94 percent of companies did not operate for two years following a disaster. Here are some of the reasons:

Without backups and recovery of data it could take months before it is functional again
Clients are disappointed and they leave
Employers may seek employment in other places, especially if their salaries are not being paid.
The reputation of the company is damaged, and it’s difficult to get new customers.

A good security practice

Data backup is an excellent security practice. Data backup and recovery plan can increase the chances of survival for businesses and will last.